ROCK HALL TOWN COUNCIL MEETING

September 30, 2019

PRESENT: Jacobs, Andrews, Jones, Edwards, Collyer (Resele, Loller, MacLeod)

UTILITIES BOARD

ACTIONS TAKEN BY VOTE TO
Approve meeting agenda
Approve September 3 meeting minutes
Approve $1,346 to purchase water plant check valve

ACTIONS TAKEN WITHOUT VOTE TO:
Accept trailer park’s $5,000 partial payment with balance still due; table park owners’ sewer credit request pending more information and discussion

Place complete drinking water report in Kent County News ($624) rather than mail it to all water users

OTHER
Resele reported on water and wastewater plants, including cross training personnel; Mayor & Council discussed details

Mayor & Council discussed how to initiate and conduct Town-wide income survey to qualify for annual $800,000 federal block grant

WORKSHOP

ACTIONS TAKEN BY VOTE TO:
Approve meeting agenda
Approve meeting minutes of July 22, August 20, August 28,and September 3

OTHER
Resele reported on additional municipal building water damage and status of Town equipment

Jacobs reported on status of loans/line of credit from Peoples Bank

MacLeod offered instructions, advice, and guidance for Town borrowing

Compiled by Gren Whitman and Jan Plotczyk

FULL PROCEEDINGS CAN BE VIEWED @

https://5bbb19a5c6aad.streamlock.net/vod/_definst_/mp4:rock_hall_md/2019-09-30_581758_Utilities_BoardWor.mp4/playlist.m3u8?wowzaplaystart=0

 

ROCK HALL TOWN COUNCIL MEETING REPORT REGULAR MEETING

September 12, 2019

PRESENT: Jacobs, Andrews, Jones, Edwards, Collyer (Resele, Dempsey)

ACTIONS TAKEN BY VOTE TO:
Approve agenda for meeting
Approve minutes for meeting and closed session on August 8
Approve up to $3,500 for 12-point alarm system at water plant
Approve $1,975 to buy flush kit and de-chlorinator diffuser to flush hydrants
Approve $6,000 to repair pump stations as needed
Correct Appeals Board term for Paul Miller (to end February 2022)
Adopt Ordinance 2019-03—general sign ordinance
Approve resolution to renew 2013 pump station loan

ACTION TAKEN WITHOUT VOTE TO:
Issue Request for Quote (RFQ) to identify a general on-call engineering firm
Introduce Ordinance 2019-04 to correct water overage billing rate

OTHER
General discussion about various problems at water and wastewater treatment plants and strategies for dealing with them (go to video stream for details); hydrants will be flushed on schedule starting soon

Activities and dinner will be provided for elementary school children and families starting at 4 p.m. Wednesdays at Fellowship Hall (Sharp and Liberty)

Dempsey reports RHPD will no longer permit “real and replica weapons” at Pirates and Wenches event; levels of alcohol consumption and public intoxication during event is “unacceptable”; event stretches three-man RHPD “to the limit”

M&C to conduct a “conversation” about special events

Halloween event sponsored by Parks & Recreation and RHVFD on October 26

Town web site explains how to contact new Planning & Zoning administrator, Chris Jakubiak

Access to Code Red is limited to Mayor Jacobs, Town Clerk Loller, Town Manager Resele, and Councilwoman Collyer

“NO DOGS” signs will be posted keep pooches off the beach 24/7/365

Hoping to be deemed eligible for $800,000 CDBG grant annually, Town will survey all residents regarding income

—Gren Whitman

FULL MEETING CAN BE VIEWED @

https://5bbb19a5c6aad.streamlock.net/vod/_definst_/mp4:rock_hall_md/2019-09-12_7252991_Regular_Business_Mee.mp4/playlist.m3u8?wowzaplaystart=0

ROCK HALL TOWN COUNCIL MEETING REPORT

UTILITIES BOARD/WORKSHOP
September 3, 2019

PRESENT: Jacobs, Andrews, Jones, Edwards, Collyer (Resele)

UTILITIES BOARD

ACTIONS TAKEN BY VOTE TO:
Approve agenda as amended
Approve minutes of July 29 meeting
Approve one-time sewer credit for Nancy Conway-Loeffelholz

ACTIONS TAKEN WITHOUT VOTE TO:
Approve one-week extension of deadline for wastewater treatment plant RFP

OTHER
Aggressive steps to deal with deteriorated conditions at water and wastewater treatment plants continue to be taken
Grant process for both plants is underway

WORKSHOP

ACTIONS TAKEN BY VOTE TO:
Approve agenda as amended
Approve minutes of July 29 meeting

OTHER
Jim Bass from Eastern Shore Land Conservancy presented report on the implications for Rock Hall regarding sea level rise over the next 30 years

Town’s new Planning and Zoning administrator is on board

Bank willing to (a) renew loan; (b) renew line of credit; (c) refinance USDA loan at lower interest rate; Town has 30 days to agree to terms

Status and condition of street equipment under review

Tenants being sought for Municipal Building; physical condition of building being re-examined

County will conduct an assessment of Town IT needs

Town about to implement plan for brush pile (residents only; restricted times)

Town staff keeping an eye on Hurricane Dorian

Town supporting second annual “Go Purple” anti-drug campaign

Compiled by Gren Whitman and Jan Plotczyk

FULL PROCEEDINGS CAN BE VIEWED @

https://5bbb19a5c6aad.streamlock.net/vod/_definst_/mp4:rock_hall_md/2019-09-03_8217107_UtilitiesWorkshop_Mee.mp4/playlist.m3u8?wowzaplaystart=0

ROCK HALL TOWN COUNCIL MEETING REPORT

UTILITIES BOARD & WORKSHOP
July 29, 2019

PRESENT: Jacobs, Andrews, Jones, Edwards, Collyer (Dempsey)

UTILITIES BOARD

ACTIONS TAKEN BY VOTE TO:
Approve agenda as presented
Defer action on Waterman’s 1st quarter water bill pending further information

ACTIONS TAKEN WITHOUT VOTE TO:
Table approval of minutes from June 3 meeting
Issue RFP for engineering study for Town wastewater plant
Defer action on sewer credit request; invite customer to attend meeting

OTHER
Mayor & Council discussed Town water plant’s filters as likely source of water problems, grants available to replace filters, Rte 2 sewer line repair, installation of back-flow preventer, grants available to repair ditches, and quotes for automating water meters

WORKSHOP

ACTIONS TAKEN BY VOTE TO:
Approve agenda as amended
Approve June 3 workshop minutes
Approve June 27 hearing and special meeting minutes
Un-tag and un-insure four surplus vehicles; accept offer for one; advertise Town will accept best offers on other three for 30 days; scrap what’s not sold
Advance $400 toward Pirates & Wenches transportation costs, to be repaid

ACTION TAKEN WITHOUT VOTE TO:
Sell old lawn mower for $800

OTHER:
Annual financial audit to be completed by end of October
Jacobs and Andrews addressing need for Town-based planning and zoning capability; have asked County to extend P&Z services to August 31
Mayor & Council reported near a decision on new Town Manager
Head Start program terminated lease July 31, citing lack of participants
Town to stick with prior decision regarding brush pile and recycling bins
M&C discussed Town’s support/participation in Pirates & Wenches event; stated this is not a Town-sponsored event; reported overtime cost to Town at $2,800; noted that sponsoring groups are Main Street Committee, Rock Hall Yacht Club, Lions Club; clarified liability insurance details; discussed funding for Town trams and Delmarva Community Transit shuttles
M&C discussed problems and projects for Town beach and possible grant to prevent flooding at Civic Center, and stated Town is not a co-applicant for Haven Harbour South’s water line permit from MDE and Corps of Engineers

Compiled by Jan Plotczyk and Gren Whitman

FULL PROCEEDINGS CAN BE VIEWED @ https://5bbb19a5c6aad.streamlock.net/vod/_definst_/mp4:rock_hall_md/2019-07-29_4453922_Utilities_Board__Workshop_Meeting.mp4/playlist.m3u8?wowzaplaystart=0

REGULAR MEETING
August 8, 2019

PRESENT: Jacobs, Andrews, Jones, Edwards, Collyer (Resele, Loller, Dempsey)

ACTIONS TAKEN BY VOTE TO:
Approve agenda
Approve 11 sets of minutes
Accept Bramble Co.’s terms and conditions, including price list, and $64,107 bill for Rte. 20 sewer line repair
Approve hiring four “riders” for trams on Saturday for Pirates & Wenches
Waive reading full text for proposed zoning text amendment
Modify brush pile hours: Will be open for Town residents 12-4 Thursday-Sunday
Approve sale of Town’s four surplus vehicles as priced (total $1,100)

ACTIONS TAKEN WITHOUT VOTE TO:
Jones to convene meeting to discuss grant application to fund repairs on drainage and bathrooms at Civic Center
Install two “SLOW CHILDREN” signs on Beach Road

OTHER
Robert “Bob” Resele introduced as Rock Hall’s new Town Manager
Streets and Sanitation: Decision due to repair or replace dump truck; backhoe back in service; Civic Center playground has been repaired; four water leaks repaired; preventive maintenance schedule being created
Water and Sewer: RFP for engineering study at wastewater plant is out; looking into funding for automatic water meters; sewer lines to be “camera-ed”; looking into USDA grant for engineering study at water plant; Garden Club looking into mini-grant for beach; looking into 12-point alarm system for water plant; alarm failure at pumping station under repair; Town to hire new plant operator; back-flow preventer installed at water plant; waiting on quotes to replace two wastewater plant pumps; MDE to conduct annual water plant inspection; preventive maintenance schedules being created
Parks and Recreation: Looking into new activities for children; looking into funding for pitching machine; drainage still a problem at Civic Center
County planning and zoning contract extended to August 31; closed session will consider four possible P&Z contractors
Resele reported on trams’ ridership by month and fares collected
Town is looking to establish “on-call” agreements with contractors, such as plumbers, electricians, etc.
Ordinance 2019-03 (Zoning Text Amendment-Signs) was introduced; public hearing on Sept. 12

Compiled by Gren Whitman and Jan Plotczyk

FULL PROCEEDINGS CAN BE VIEWED @
https://5bbb19a5c6aad.streamlock.net/vod/_definst_/mp4:rock_hall_md/2019-08-08_5299009_Regular_Business_Meeting.mp4/playlist.m3u8?wowzaplaystart=0

ROCK HALL COUNCIL MEETING REPORT REGULAR MEETING June 13, 2019

PRESENT: Jacobs, Andrews, Edwards, Jones (Loller, MacLeod, Dempsey)

ACTIONS TAKEN BY VOTE:
• Approve meeting agenda
• Approve minutes for May 9 meeting
• Waive RHVFC $500 fee for text amendment application
• Introduce Emergency Ordinance 2019-02 (FY2020 Budget and Tax Rate)
• Go into closed session re: personnel matter

ACTIONS TAKEN WITHOUT VOTE:
• Andrews to look into noise, etc., complaints re: Wheelhouse restaurant
• Collyer to look into new location for recycling dumpsters
• OK “climate resiliency” presentation for future workshop meeting

OTHER:
• Immediate and on-going operational problems with water and wastewater treatment plants are being dealt as priority #1
• One tram currently out-of-service with broken suspension; trams to operate in-town only; speed no more than 15 mph; 10-rider cap; no more services to Green Lane, Spring Cove, Lawton Ave.; looking into no-hands communication system for drivers; van for out-of-town services being looked into; no trams in July 4 parade; new driver logs, driver guidelines, and grievance procedure in place; policies re: unaccompanied minors and open containers will be considered
• Mayor and Council propose to raise property tax by 2 cents; public hearing on 2020 budget and tax rate on June 27 at 6:00 p.m.; vote by M&C that date requires super-majority
• Proposed 2020 budget available at Town office
• Town will ask County Commissioners to extend Planning and Zoning contract to end of year
• Deadline to apply for Town Manager position is June 15
• Communications Board/Town web site situation will be taken up once budget process is complete
• Costs for year-to-date debt service and repairs have been added to monthly financial report
• Town to limit access to site for dumping yard waste
• Parks & Recreation: plans for July 4 well underway; baby beauty contest and dance at RHVFC June 28; no beach party this year; dugout covers to be installed in fall; beach needs sand; Girl Scouts proposing trash cans at tram stops
• No Utilities Board meeting on July 1

Compiled by Gren Whitman

PROCEEDINGS WERE STREAMED @ https://5bbb19a5c6aad.streamlock.net/vod/_definst_/mp4:rock_hall_md/2019-06-13_4470798_MayorCouncil_61319.mp4/playlist.m3u8?wowzaplaystart=0