ROCK HALL TOWN COUNCIL MEETING REPORT

UTILITIES BOARD & WORKSHOP
July 29, 2019

PRESENT: Jacobs, Andrews, Jones, Edwards, Collyer (Dempsey)

UTILITIES BOARD

ACTIONS TAKEN BY VOTE TO:
Approve agenda as presented
Defer action on Waterman’s 1st quarter water bill pending further information

ACTIONS TAKEN WITHOUT VOTE TO:
Table approval of minutes from June 3 meeting
Issue RFP for engineering study for Town wastewater plant
Defer action on sewer credit request; invite customer to attend meeting

OTHER
Mayor & Council discussed Town water plant’s filters as likely source of water problems, grants available to replace filters, Rte 2 sewer line repair, installation of back-flow preventer, grants available to repair ditches, and quotes for automating water meters

WORKSHOP

ACTIONS TAKEN BY VOTE TO:
Approve agenda as amended
Approve June 3 workshop minutes
Approve June 27 hearing and special meeting minutes
Un-tag and un-insure four surplus vehicles; accept offer for one; advertise Town will accept best offers on other three for 30 days; scrap what’s not sold
Advance $400 toward Pirates & Wenches transportation costs, to be repaid

ACTION TAKEN WITHOUT VOTE TO:
Sell old lawn mower for $800

OTHER:
Annual financial audit to be completed by end of October
Jacobs and Andrews addressing need for Town-based planning and zoning capability; have asked County to extend P&Z services to August 31
Mayor & Council reported near a decision on new Town Manager
Head Start program terminated lease July 31, citing lack of participants
Town to stick with prior decision regarding brush pile and recycling bins
M&C discussed Town’s support/participation in Pirates & Wenches event; stated this is not a Town-sponsored event; reported overtime cost to Town at $2,800; noted that sponsoring groups are Main Street Committee, Rock Hall Yacht Club, Lions Club; clarified liability insurance details; discussed funding for Town trams and Delmarva Community Transit shuttles
M&C discussed problems and projects for Town beach and possible grant to prevent flooding at Civic Center, and stated Town is not a co-applicant for Haven Harbour South’s water line permit from MDE and Corps of Engineers

Compiled by Jan Plotczyk and Gren Whitman

FULL PROCEEDINGS CAN BE VIEWED @ https://5bbb19a5c6aad.streamlock.net/vod/_definst_/mp4:rock_hall_md/2019-07-29_4453922_Utilities_Board__Workshop_Meeting.mp4/playlist.m3u8?wowzaplaystart=0

REGULAR MEETING
August 8, 2019

PRESENT: Jacobs, Andrews, Jones, Edwards, Collyer (Resele, Loller, Dempsey)

ACTIONS TAKEN BY VOTE TO:
Approve agenda
Approve 11 sets of minutes
Accept Bramble Co.’s terms and conditions, including price list, and $64,107 bill for Rte. 20 sewer line repair
Approve hiring four “riders” for trams on Saturday for Pirates & Wenches
Waive reading full text for proposed zoning text amendment
Modify brush pile hours: Will be open for Town residents 12-4 Thursday-Sunday
Approve sale of Town’s four surplus vehicles as priced (total $1,100)

ACTIONS TAKEN WITHOUT VOTE TO:
Jones to convene meeting to discuss grant application to fund repairs on drainage and bathrooms at Civic Center
Install two “SLOW CHILDREN” signs on Beach Road

OTHER
Robert “Bob” Resele introduced as Rock Hall’s new Town Manager
Streets and Sanitation: Decision due to repair or replace dump truck; backhoe back in service; Civic Center playground has been repaired; four water leaks repaired; preventive maintenance schedule being created
Water and Sewer: RFP for engineering study at wastewater plant is out; looking into funding for automatic water meters; sewer lines to be “camera-ed”; looking into USDA grant for engineering study at water plant; Garden Club looking into mini-grant for beach; looking into 12-point alarm system for water plant; alarm failure at pumping station under repair; Town to hire new plant operator; back-flow preventer installed at water plant; waiting on quotes to replace two wastewater plant pumps; MDE to conduct annual water plant inspection; preventive maintenance schedules being created
Parks and Recreation: Looking into new activities for children; looking into funding for pitching machine; drainage still a problem at Civic Center
County planning and zoning contract extended to August 31; closed session will consider four possible P&Z contractors
Resele reported on trams’ ridership by month and fares collected
Town is looking to establish “on-call” agreements with contractors, such as plumbers, electricians, etc.
Ordinance 2019-03 (Zoning Text Amendment-Signs) was introduced; public hearing on Sept. 12

Compiled by Gren Whitman and Jan Plotczyk

FULL PROCEEDINGS CAN BE VIEWED @
https://5bbb19a5c6aad.streamlock.net/vod/_definst_/mp4:rock_hall_md/2019-08-08_5299009_Regular_Business_Meeting.mp4/playlist.m3u8?wowzaplaystart=0

ROCK HALL COUNCIL MEETING REPORT REGULAR MEETING June 13, 2019

PRESENT: Jacobs, Andrews, Edwards, Jones (Loller, MacLeod, Dempsey)

ACTIONS TAKEN BY VOTE:
• Approve meeting agenda
• Approve minutes for May 9 meeting
• Waive RHVFC $500 fee for text amendment application
• Introduce Emergency Ordinance 2019-02 (FY2020 Budget and Tax Rate)
• Go into closed session re: personnel matter

ACTIONS TAKEN WITHOUT VOTE:
• Andrews to look into noise, etc., complaints re: Wheelhouse restaurant
• Collyer to look into new location for recycling dumpsters
• OK “climate resiliency” presentation for future workshop meeting

OTHER:
• Immediate and on-going operational problems with water and wastewater treatment plants are being dealt as priority #1
• One tram currently out-of-service with broken suspension; trams to operate in-town only; speed no more than 15 mph; 10-rider cap; no more services to Green Lane, Spring Cove, Lawton Ave.; looking into no-hands communication system for drivers; van for out-of-town services being looked into; no trams in July 4 parade; new driver logs, driver guidelines, and grievance procedure in place; policies re: unaccompanied minors and open containers will be considered
• Mayor and Council propose to raise property tax by 2 cents; public hearing on 2020 budget and tax rate on June 27 at 6:00 p.m.; vote by M&C that date requires super-majority
• Proposed 2020 budget available at Town office
• Town will ask County Commissioners to extend Planning and Zoning contract to end of year
• Deadline to apply for Town Manager position is June 15
• Communications Board/Town web site situation will be taken up once budget process is complete
• Costs for year-to-date debt service and repairs have been added to monthly financial report
• Town to limit access to site for dumping yard waste
• Parks & Recreation: plans for July 4 well underway; baby beauty contest and dance at RHVFC June 28; no beach party this year; dugout covers to be installed in fall; beach needs sand; Girl Scouts proposing trash cans at tram stops
• No Utilities Board meeting on July 1

Compiled by Gren Whitman

PROCEEDINGS WERE STREAMED @ https://5bbb19a5c6aad.streamlock.net/vod/_definst_/mp4:rock_hall_md/2019-06-13_4470798_MayorCouncil_61319.mp4/playlist.m3u8?wowzaplaystart=0

ROCK HALL TOWN COUNCIL MEETING REPORT UTILITIES BOARD/WORKSHOP June 3, 2019

PRESENT: Jacobs, Andrews, Collyer, Edwards, Jones (Wode)

UTILITIES BOARD

ACTIONS TAKEN BY VOTE TO:
• Pending clarification, table approval of minutes from April 29 Utilities Board meeting
• Approve meeting agenda as amended
• Send letter to Kent County re: Edesville water contract
• Authorize Jacobs to sign MDE ENR sewer plant agreement pending attorney’s review

OTHER
• M&C heard presentation regarding renovations, etc., at Haven Harbour South
• RFP for engineering study at sewer plant will be issued once ENR grant is approved

WORKSHOP

ACTIONS TAKEN BY VOTE TO:
• Approve agenda
• Approve minutes from April 29 Workshop meeting
• Forward text amendment for new RHVFC sign to Planning Commission

ACTIONS TAKEN WITHOUT VOTE TO:
• Collyer volunteered to look into notifications using Code Red; M&C agreed

OTHER
• Rebuilt gearbox for water plant clarifier to be reinstalled on June 5

Compiled by Gren Whitman

FULL PROCEEDINGS CAN BE VIEWED @
https://5bbb19a5c6aad.streamlock.net/vod/_definst_/mp4:rock_hall_md/2019-06-03_2773525_UtilitiesWorkshop.mp4/playlist.m3u8?wowzaplaystart=0

ROCK HALL TOWN COUNCIL MEETING REPORT SPECIAL UTILITIES BOARD May 28, 2019

PRESENT: Jacobs, Andrews, Collyer, Edwards, Jones (attorney Kyle Kirby, Acting Chief Dempsey, Taylor Walker, Denny Dalrymple)

ACTIONS TAKEN BY VOTE TO:
• Approve meeting agenda
• Establish tram fare at $2.00 per ride
• By letter, propose changes in water agreement to Kent County Commissioners
• Keep billing rate for trailer park as is for now, including 15 % increase, pending SERCAP rate study

OTHER
• Jacobs stated that Town’s licensed water and wastewater plant operators are doing an excellent job. She further stated: “I’ve discovered how bad they [water and wastewater plants] are physically, the liabilities that are inherent with the condition they are in. Generally, the problems have grown from serious neglect decisions that have been made over the last six-to-eight years, and tonight we’re about moving forward.”
• Walid Saffouri (program administrator, MDE) reported that 100% funding is available for an engineering study of the wastewater plant; such study will determine what needs to be repaired/replaced, and what may be fundable; tentative timetable for wastewater plant engineering study would be six months to start and 6-8 months to conduct
• Vikki Prettyman (SERCAP) used photos to document and report specific problems in water and wastewater plants; she stated a grant for an engineering study for the water plant may be harder to obtain
• Prettyman also stated that SERCAP can propose an asset management plan, with inventory placed on a spread sheet so the operators can use preventive maintenance instead of reacting when problems occur
• Water pipes along Sharp Street are reportedly in bad shape; Prettyman will look into funding sources; EPA will pay to address lead content in “gooseneck pipes”; Walker states that frequent testing finds no lead in the Town’s water supply
• M&C engaged in a complicated discussion with trailer park owners regarding water rates, meters, etc., including the suggestion for the Town to annex the portion that lies in the County

Compiled by Gren Whitman

CRAFTING ROCK HALL’S 2020 BUDGET

With respect to Rock Hall’s new Mayor & Council crafting its fiscal 2020 budget, the first two discussions have been a tour through the General and Utilities funds item by item in an intelligent, informed, adult fashion.
Budget items touched on so far include:
• Infrastructure (focus on water and wastewater plants, municipal building)
• Vehicles and equipment
• Trams operations, safety, and finances
• Uniforms for Town employees
• Special events
• All the various contracts
• Hiring a town manager
Starting at 6:00 p.m., the next scheduled meetings—open to public, of course—are on May 21, 22, 29, 30.
If you want to be informed about the nuts-and-bolts of Town government, this is for you.
You will also be able to more fully understand the size and scope of the financial, administrative, and infrastructural problems facing our Mayor & Council, as well as all town residents, businesses, and property owners. These are at present Herculean challenges! M&C are being assisted by Clerk-Treasurer Loller.
Submitted by Gren Whitman